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A waybill is one of the important documents in the process of shipping goods from one party to another. In every goods delivery transaction, a waybill has a very vital role as proof of legal delivery and as a guide in logistics arrangements. To understand more about the waybill, it is important for us to know the meaning and purpose of this piece of letter.
In definition, a waybill is a document that accompanies a shipment of goods and contains information about the contents of the shipment, its destination, and other relevant details for transportation purposes. The information includes the type of goods, quantity, weight, dimensions, and other necessary information. This waybill is generally included with the goods to be sent, either in physical and electronic form.
There are several main purposes of using a waybill in the shipping process. First of all, the main purpose of a waybill is as proof that the goods have been sent from the sender to the recipient. With this waybill, the recipient has valid proof that the goods have actually been sent by the sender.
In addition, the waybill also has the purpose of facilitating the process of monitoring and controlling the goods sent. With the information contained in the waybill, logistics parties can easily check the goods sent, such as checking the number of goods, the condition of the goods, and comparing them with the information contained in the waybill.
After understanding the meaning and purpose of a waybill, we can take a closer look at the main functions of this waybill in the process of shipping goods.
One of the main functions of a waybill is as an official document that confirms that the goods have been sent from the sender to the recipient. With this waybill, the handover process of shipping goods becomes more structured and well-documented.
The waybill also serves as a reference for logistics parties in checking the cargo sent. By looking at the information contained in the waybill, logistics officers can ensure that the goods delivered are in accordance with what the recipient has ordered.
As proof of official delivery, a waybill is very important to ensure the validity of the goods delivery process. With this waybill, the recipient has concrete evidence that the goods have actually been sent by the sender.
Apart from being proof of delivery, a waybill also functions as part of the company's archives for recording financial statements and buying and selling transactions. The information contained in the waybill can be used as valid data in preparing the company's financial statements and as documentation of the sale and purchase transactions that have been carried out.
After knowing the importance of waybills in the process of shipping goods, we need to understand how to make waybills that are correct and in accordance with standards. The information contained in a waybill can vary depending on the needs and policies of the sending company. Here are some examples of information that is generally included in a waybill:
A bill of lading should include complete information about the shipper and consignee. This includes full names, complete addresses, contact numbers, and other information needed to identify both parties.
The waybill should also include full details regarding the goods being shipped. This includes the type of goods, quantity, weight, dimensions, as well as the value of the goods if required. This information is important to ensure that the goods can be delivered appropriately and safely.
Information about the delivery fleet needs to be included in the waybill. Both the name of the airplane, ship, trucking, etc involved in the delivery process will be recorded, making it easier for the sender and receiver to track the person in charge at every stage of the delivery.
To confirm that the goods have been sent and received properly, the waybill must also be completed with the signatures of the sender and recipient. This signature indicates the approval of both parties to the contents of the waybill and the process of shipping goods.
